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Responsibilities:

• Support the Program Director for Education and other team members by providing day-to-day administrative support to the Education program area, interacting regularly with committee members and other project participants, Academy members, partner organizations, the program staff, and with other Academy departments.

• Coordinate and provide logistical support for conferences, meetings, focus groups, and other events in collaboration with the Events department, including preparing materials, managing event websites, processing reimbursements, and providing on-site staff support.

• Track expenditures and process related paperwork for program activities such as travel, events, consultant payments, publications, and other transactions; prepare event budgets, purchase orders, meeting codes, and travel reimbursements.

• Coordinate the production, processing, and distribution of formal and informal publications, documents, and project deliverables; assemble travel materials and briefing books for staff and Academy members attending meetings and events.

• Coordinate the production and distribution of formal and informal publications and other project deliverables.

• Assist with conducting web-related background research for projects and reports.

• Maintain and update program-related databases, tracking reports, and project summaries.

• Draft, edit and proofread invitations, correspondence, and presidential briefings.

• Perform other job duties as assigned.

   

Required and Preferred Qualifications:

• An associate degree or equivalent professional experience is required; a bachelor’s degree is preferred. A minimum of one to three years of relevant experience is expected, ideally within a nonprofit organization, academic setting, or research institute.
• Some knowledge of education policy and/or research (k-12 or higher education) a plus.
• Commitment to promoting equity and social justice throughout project development and implementation. Experience with budgeting and expense tracking a plus.
• Proficiency in Microsoft Office (Excel, Access, PowerPoint, Word), Adobe Acrobat, various document processing and database applications and querying, and internet searches.
• Comfort using online platforms, web-interfaces, and social media.
• Demonstrated ability to manage multiple tasks in a fast-paced environment with minimal supervision, supported by strong attention to detail, curiosity, problem-solving skills, and initiative. Proven administrative and organizational strengths, including time management, prioritization, and the ability to plan, implement, and follow through on projects effectively.
• Ability to work both as part of a team and independently.
• Exceptional interpersonal, written, and verbal communication skills, including the ability to proofread and edit, with a strong customer service orientation and the ability to interact professionally and effectively with a diverse range of individuals, including Academy members, staff, and the general public.
• Ability to exhibit confidentiality and good judgment.
• Must be able to occasionally lift up to 40 lbs., climb stairs, and operate a handcart.

Location and Work Environment: This is a hybrid position that requires on-site presence at the Academy’s headquarters in Cambridge, MA three days per week, including Wednesdays as designated in-office day. Occasional travel, as well as evening and weekend hours, may be necessary to support project-related activities.

Application: Interested applicants are encouraged to submit a brief cover letter and CV.